You can organize board meeting group communication using special software. We will tell you what you need for video conferencing, how to write a board meeting agendas.
Run Board Meeting Effectively with Board Meeting Agendas
If you are leading a board meeting, you must always be ready for it. This is especially important if you are holding a meeting online. Thus, make sure you have clear expectations from the participants about what will be discussed in the meeting. Make sure that you have outlined questions that you want to discuss and that are agreed with other participants. Make sure you have information on the issues you want to discuss, have the information you want to present, and generally understand what part (s) of the decision-making and implementation process you want to cover.
Our task is to teach the audience something new and explain how to use this new thing in their projects. At the same time, all books about public speaking repeat: your every speech should inspire, and even make a revolution in the minds of people. But with the needs of the IT industry, where public speaking is becoming a part of everyday life, and the number of conferences is growing exponentially, such calls have little in common.
The Main Steps of Writing Board Meeting Agendas
- Think over the topic and program of the online conference.
Please note that a conference is not a collection of unrelated reports. Think of it more as a mini-course that needs an educational strategy and clear presentation logic. In this case, the audience will be motivated to spend as much time as possible at the event.
2. Find speakers that will be of interest to your audience.
Note that these do not have to be expert stars with sky-high rates per performance.
3. Run the landing page where you will collect registrations.
An important tip: when posting a speaker’s photo on the landing page, use only images and texts that are consistent with him. The photos you find online will not work.
4. Post the first information about the conference on social networks and mailings.
Make sure that in the welcome letter after registration, the person receives a short questionnaire with questions about their expectations from the conference. This way you can prepare your content for the needs of your audience.
5. Draw up a diagram and a timetable that indicate the stages of preparation and who are responsible for certain tasks.
Remember that board meeting agendas require a different approach to timing. In the online world, his perception is changing, and you need to be prepared for the fact that individual actions can be longer. Staying in front of a screen for a long time will be tiring for both presenters and other meeting participants. For this reason, it is worth considering in advance how long the meeting modules will last and planning active breaks that involve physical movement.
The timing aspect of the scheduled meeting is also important. The short one-day online conference program has its limitations. There can be only a few sessions in one day, and the communication time should be very limited. Virtual meeting rooms can be created for short discussions, and adding additional options to the platform can be costly. During an event planned for several days, it is worth using more tools.